Admin Staff/Liaison Officer

As an Admin Staff / Liaison Officer you will help the company fulfill its mission to expand mankind’s possibilities in providing an excellent, timely, and cost-effective customer (employees) support. You are expected to facilitate collaboration, ensure the smooth exchange of information, and coordinate activities to achieve common goals.

Job Requirements

What you’ll need:

• Graduate of Bachelor’s Degree preferably in Business Management or Bachelor’s Degree in any field.
• Minimum 1 year of experience as a Liaison Officer / Administrative Staff.
• Experienced in filing government mandated filings and documentations and bank transactions.
• Liaising with different departments and stakeholders to address departmental needs.
• Project Management; Knowledgeable on Basic Control/Risk Management.
• Basic Information Security, Basic Troubleshooting, Data and Office Management.
• Knowledgeable with office software, including word processing, spreadsheet.
• Works comfortably under pressure and meets tight deadlines.
• Excellent record-keeping skills and keen attention to details.
• Detailed-oriented and meticulous, able to multitask.
• Excellent communication and people skills.
• Strong problem-solving skills.
• Amenable to work in Makati office from Monday to Friday 9AM to 6PM.
• Willing to accept rotational shift / weekend work depending on the needs of the business.
• Willing to support / be on standby over the weekend.
• Good to have: Motorcycle and with a good record of driver’s license.

Work Scope

GENERAL WORK SCOPE:

• Pro-actively propose and execute new initiatives in order to achieve the department’s goals and the company’s mission.
• The General Affairs / Admin Staff is responsible for documentation of asset usage and investigation on malfunctions or incidents encountered by employees.
• The General Affairs / Admin Staff is responsible for documentation of asset usage and investigation of malfunctions or incidents encountered by employees.
• Assists in data management, liaises with internet providers, and maintains all Weblio Philippines infrastructure.
• Organizes reports of assets and expenses for meetings and presentations.
• Liaises with other external service providers to ensure that the company premises remain conducive to work.
• Maintain masterlist files, database files and other files related to Human Resources Section.
• Make and update Best Practices to standardize the process.
• Required to have prompt, regular attendance in-person and be available to work on-site, in-person during regular business hours and as needed.
• Perform skilled and responsible administrative and clerical work. And other tasks that are assigned within the scope of responsibility and/or expertise.

GENERAL AFFAIRS

Office Maintenance:

• Liaise with building management, vendors, providers and external contacts and make sure the environment could promote productive work, neat, tidy, and clean all the time, record all the office assets, routine office facility checking, office renovation.
• Purchasing: Supervise routine and non-routine office purchase such as pantry and stationery stock, other new office facilities and make sure the stock is sufficient, maintaining good relationships and negotiating with vendors.
• Maintaining an organized and comfortable office environment, ordering office supplies, and updating inventory.

Compliance:

• Maintain all office legal and permit documents, dealing and liaise with related external parties.
• Liaises with government offices.

Administrative:

• Work with the entire organization managers and leaders for their department requests and provide internal and external support.
• Office supplies and procurement of office and department needs.

Administrative Support

• Maintaining a digital record of all financial transactions, documents, and supplier information.
• Coordinating daily financial tasks with the financial accounting department to optimize workflow.
• Managing changes of staff members’ financial information if needed.
• Liaises with bank partners, suppliers, and vendors.

Ad Hoc

• Work with the Head Office for all relevant safety, support and business continuity planning and initiatives.
• Performs other duties and responsibilities that may be assigned by the superiors from time to time.

INFRASTRUCTURE

Help Desk Support:

• Support, resolve and provide solutions across the entire organization to all IT related, asset management and all relevant subscriptions for business continuity.
• Provide and update workflow and BCP in a timely manner ensuring that the flow is up to date and works well with the present needs of the company.
• Find efficient and quick solutions to possible new troubles.

Data Management:

• Ensure quality database maintenance of all user access credentials, asset inventory, file directory.
• Executes process improvement that enhances quality of staff work and cost reduction.
• Liaise with internet providers and maintain all Weblio Philippines infrastructure, internet and database.

Compensation and Benefits

Job highlights:

• Monthly personal leave
• Work Travel

What you’ll get:

• PHP 16,000 basic and PHP 3,000 allowance.
• Paid sick leaves and vacation leaves.
• 13th month pay, paid overtime, paid Philippine holidays.
• Government mandated benefits: SSS, Philhealth, PAGIBIG.
• Bi-annual performance assessment for rate increase and bonus.
• Monthly transporation allowance.
• Company-issued laptop while working from home.

Application Form